2020 Regional Convention & Competition

 April 30-May 3, 2020

 

March 15, 2020

 

Hello again to our Region 2 members,
 
We hope all are well and are staying safe!
By now you have all heard the announcement made by SAI to cancel all Regional Contests.  We know this is a sad turn of events for us, as seeing all of our friends in Region 2 and showcasing our hard work at spring contest is one of the highlights of our year.  As quickly as this COVID-19 pandemic is unfolding, it's clear that this cancellation was likely to happen. 
 
The Convention Team has met via video conference, as has the RMT, and the major thing we want to convey is to be patient as we navigate through the change in the contest process for this year.  This is uncharted territory for us, and however the plan unfolds, please be assured that your Regional Convention & Regional Management Teams are ready to take on this next new adventure with all of you. At this time we do NOT know what our next steps will be, but in the meantime our efforts are put toward taking care of cancelling all contracts we held for what was to be the In-Person 2020 Contest.  We have been released from our contract with the PAC, and are awaiting confirmation from the Henry Hotel.  We are confident that we will see little to no expenses/fees through these cancellations.
 
Because the March 16th regional registration deadline had not yet passed, please be advised of the following:
 
Hotel Registration
  • No member's payment or reservation information had been shared with the Henry Hotel
  • All hotel registration information, including credit card information that was submitted by members was done so through a secure encrypted network 
  • All submitted information has since been deleted
REMINDER:  Please DO NOT call the Henry Hotel! They do NOT have you as a registered guest for the convention weekend

NOTE: If your chorus/quartet had made private reservations for a meeting room or banquet services with the Henry or any other establishment, your chorus facilities chair is responsible for taking care of cancelling those reservations.
 
All Events Badges
  • All checks for AEB's which had been submitted to the Region have not yet been cashed
  • All checks will be returned to the appropriate chorus/individual contact person from which they were submitted
  • Watch for a communication from Nancy Swift to initiate this return--we appreciate your patience as we work through this 
 
We are waiting for further instructions from SAI on next steps for a video submission plan for regional competition.  We are told we should see the details for this plan this week.  Again, we appreciate your patience!   
 
Please everyone stay safe.  And until next time....
 
Keep a Song in Your Heart!
 
Region 2 Convention Team & Regional Management Team
 
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March 12, 2020
Dear Region 2 Members
 
By now, we hope that all of you have received and read the communication that was issued this afternoon from Headquarters advising of the cancellation of all 2020 Regional Conventions. As your Regional leaders, we are in full support of the tough decision made by our International leaders and headquarters staff and appreciate all the time and work that will continue to be done behind the scene as they develop a contingency plan that will be shared soon. 
 
There is a great FAQ document included with the SAI communication and we encourage you to review this first.  However, we know that you may have some specific questions regarding The Henry. I can assure you that our Convention Team has sprung into action and is already communicating with our contacts at the PAC and the hotel, and our other vendors who assist us annually at our convention.
 
We ask at this time -  please DO NOT contact the Henry Hotel, and to wait to hear from us regarding next steps and further instructions. 

 
If you have any immediate questions, please contact us directly at: events@saireg2.org 
 
Border Lakes Region 2 Convention Team & Regional Management Team
 
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